Job Description

Reporting to: Human Resources Manager

Location: Hartsfield–Jackson Atlanta International Airport, Atlanta, GA

General Responsibilities:

The Payroll Administrator is responsible for administering the company’s time and attendance and payroll systems across all U.S. locations. This role ensures the timely and accurate delivery of payroll, maintains proper recordkeeping and reporting, and provides payroll accounting support to the Finance Department.

Key Responsibilities and Functions:

Payroll Operations

• Serve as the primary point of contact for employee time and attendance and payroll inquiries
• Coordinate payroll processing with all U.S. locations, ensuring required documentation is submitted accurately and on time
• Process payroll and maintain payroll records in an accurate and timely manner
• Prepare and maintain payroll reports, records, and ad hoc reporting as needed
• Create and maintain calendars for holidays and payroll cycles

Compliance and Documentation

• Process involuntary deductions (levies, garnishments, etc.) and prepare employer responses
• Maintain legal documentation related to payroll deductions
• Submit payroll taxes and year-end reporting (W-2, W-2c, etc.) in compliance with regulatory deadlines
• Document payroll workflows and procedures

System Management and Support

• Research and resolve payroll issues; liaise with payroll service provider as needed
• Verify accuracy of HRIS records and generate reports as required
• Verify accuracy of payroll journal entries for posting to the general ledger
• Provide payroll accounting support to Finance staff

Union and Special Processing

• Process union dues and check requests, ensuring timely payment
• Perform other duties as assigned

Required Qualifications

Education and Experience:

• Associate’s degree in business administration, Accounting, or related field AND minimum three (3) years of payroll administration experience
• OR equivalent combination of education and experience

Skills and Knowledge:

• Strong knowledge of payroll processes, accounting practices, and related compliance requirements
• Excellent written and verbal communication skills
• Proficiency in MS Office Suite (Word, Excel, Outlook)
• Experience with HRIS systems preferred
• Strong problem-solving and analytical skills
• Ability to maintain strict confidentiality

Personal Attributes:

• Positive attitude with strong customer service orientation
• Professional demeanor at all times
• Ability to establish and maintain effective working relationships with employees, management, vendors, and subcontractors
• Discretion in handling sensitive information
• Ability to work under pressure in a fast-paced environment

Working Conditions

Physical Requirements:

• Work performed primarily in a well-lit, climate-controlled office environment
• Regular sitting, standing, and walking for extended periods
• Frequent computer use and paperwork tasks

Mental Requirements:

• Frequent interaction with employees, vendors, subcontractors, and the public
• High level of responsiveness to employee and management needs
• Ability to resolve sensitive payroll issues with discretion
• Strong attention to detail and accuracy
• Ability to work independently and manage multiple priorities
• Requires regular sitting, standing, and walking for extended periods.
• Frequent computer and paperwork tasks.

Mental Effort

• Frequent interaction with employees, vendors, subcontractors, and the public.
• Requires responsiveness to employee and management needs, and the ability to resolve sensitive payroll issues.
• Position demands professionalism, discretion, and the ability to work under pressure in a fast-paced environment.

Health and Safety Responsibilities:

• Take all reasonable and necessary precautions to ensure personal safety and the safety of others.
• Report immediately to management any unsafe or unhealthy conditions.
• Report immediately to management any incidents causing injury or property damage.
• Comply with TBI’s Environmental Safety and Health programs and procedures.

Normal Working Hours:

The normal working hours for this position will be Monday through Friday from 8:00am to 5:00pm.

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