Job Description

Job Description

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About the Role

We’re DwellPro — a fast-growing home service company known for quality work, strong client relationships, and consistent service. We’re looking for a high-performance Executive Assistant who is tech-savvy, highly organized, responsive, and proactive to help run the day-to-day operations and directly support the business owner.

This is a key role. You will be the right hand of the owner, helping to take things off his plate so he can focus on the highest-level priority: growing the company. If you’re someone who thrives on urgency, precision, communication, and ownership — you will love this role.

Business Operations Support:

• Manage and maintain the owner’s business and personal calendar using Google Calendar

• Communicate back to clients quickly via phone, email, and text in a friendly, professional tone

• Handle bookkeeping and data entry in QuickBooks (must be proficient)

• Create/send invoices and estimates using company-specific software

• Maintain accurate records and organized digital files

• Follow up on quotes, appointments, payments, and referrals

• Send summary reports to clients after service visits

• Assist with sales: follow-through, upselling, and client onboarding

• Improve and streamline internal workflows

• Always operate with urgency, responsiveness, and professionalism

Executive / Personal Assistant Support:

• Book travel, appointments, and personal reservations for the owner

• Pay personal bills and track owner’s personal to-dos

• Manage owner’s personal calendar

• Take ownership of tasks that don’t require the owner’s direct time

• Anticipate needs and delegate solutions accordingly

Required Skills & Qualities

You should demonstrate the following:

• Communicates clearly and professionally

• Responds very quickly to all texts, emails, and client needs

• Operates with a strong sense of urgency at all times

• Able to work early mornings, evenings, or weekends when needed

• Willing to work 50–60+ hours/week during company growth

• Highly organized, methodical, and detail-oriented

• Strong verbal and written communication (Spanish a plus)

• Self-starter who doesn’t need handholding

• Handles pressure well and stays focused in a fast-paced environment

• Thick-skinned — can handle direct feedback and high-maintenance personalities

• Persistent with follow-ups, timelines, and accountability

• Proactive, not just reactive — takes initiative

• Works with complete integrity and confidentiality

• Proficient in QuickBooks, Google Workspace (Docs, Drive, Calendar), and spreadsheets

• Tech-savvy — learns new tools quickly

• Confident with light sales activity and client conversion

• Bilingual (Spanish/English) is a plus

Bonus Experience (Not Required, But Helpful)

• Worked in a handyman, trades, or property management business

• Prior experience supporting a small business owner or entrepreneur

• Startup experience or fast-paced remote environments

What We’re Looking For

• Bachelor’s degree or 5+ years of executive assistant experience

• High IQ, proven by GPA or a short IQ test

• At least 3 years of full-time work experience

• Strong moral compass and personal accountability

• Growth mindset — hungry to learn and improve

What We’re NOT Looking For

Please do not apply if you are:

• Lazy – this is a high-output role

• Thin-skinned – we value honest, direct communication

• Full of excuses – we expect ownership, not blame

• Tardy – punctuality is a form of respect

• A complainer – if you see a problem, bring a solution

• Disorganized – details matter here

• Unprofessional – you must represent DwellPro and the owner

• A poor communicator – speed and clarity are essential

• Lacking initiative – this role requires you to lead, not wait

How to Apply

Please email to Brady Bussey bbussey@dwellpro.com your resume along with a scan of a handwritten letter (no more than 2 pages) explaining why you’re the right fit for this position.

Use the subject line: DP 2025

Then, after sending your email, text your last name followed by the word DONE (in all caps) to my cell 713 516 2576.

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